Provider Access Legislation

Prince William School: Provider Access Policy Statement 

(To include The Department of Education, July 2021: “Baker Clause” and the Provider Access Legislation, January 2023)

Ownership:  Prince William School

Date updated: July 2023


High quality careers education and guidance in school or college is critical to young people’s futures. It helps to prepare them for the workplace by providing a clear understanding of the world of work including the routes to jobs and careers that they might find engaging and rewarding. It supports them to acquire the self-development and career management skills they need to achieve positive employment destinations. This helps students to choose their pathways, improve their life opportunities and contribute to a productive and successful economy.

As the number of apprenticeships rises every year, it becomes increasingly important that all young people have a full understanding of all the options available to them post-16 and post-18 including wider technical education options such as T-Levels and Higher Technical Qualifications.


Prince William School is committed to ensuring there is an opportunity for a range of education and training providers to access students, for the purpose of informing them about approved technical education qualifications and apprenticeships. Prince William School is fully aware of the responsibility to set students on the path that will secure the best outcome which will enable them to progress in education and work and give employers the highly skilled people they need. That means acting impartially, in line with the statutory duty, and not showing bias towards any route, be that academic or technical. 

Prince William School endeavours to ensure that all students are aware of all routes to higher skills and are able to access information on technical options and apprenticeships (The Department of Education, July 2021: “Baker Clause”: supporting students to understand the full range of education and training options, and the Provider Access Legislation, January 2023).


Prince William School’s policy for Access to other education and training providers has the following aims: 

  • To develop the knowledge and awareness of our students of all career pathways available to them, including technical qualifications and apprenticeships. 
  • To support young people to be able to learn more about opportunities for education and training outside of school before making crucial choices about their future options. 
  • To reduce drop out from courses and avoid the risk of students becoming NEET (Young people not in education, employment or training).

Student Entitlement 

Prince William School fully supports the statutory requirement for students to have direct access to other providers of further education training, technical training and apprenticeships.  The school will comply with the new legal requirement to put on at least six encounters with providers of approved technical education qualifications or apprenticeships. This will be achieved through our programme of super-curricular activities. 


This policy has been developed and is reviewed annually by the Careers Leader, Careers Advisor and Line Manager based on current good practice guidelines by the Department for Education. 

Links with other policies 

It supports and is underpinned by key school policies including those for Careers, Child Protection, Equality and Diversity, and SEND.

Equality and Diversity 

Access to other providers is available and promoted to allow all students to access information about other providers of further education and apprenticeships. Prince William School is committed to encouraging all students to make decisions about their future based on impartial information. 

Requests for access

Requests for access should be emailed at least 6 weeks in advance of an expected date for the planned session. Requests should be sent to Mark Cooper, Careers Leader, by emailing and should include:

  • The proposed format, timings and duration of the planned session.
  • The number of staff members from the provider’s organisation who propose to visit.
  • Any support requirements needed from the school.

Grounds for granting requests for access

Access will be given for providers to attend during school assemblies, timetabled Skills for Life lessons, careers fairs and careers events that Prince William School is arranging. All requests will be given due consideration from the Careers Team and Senior Leadership Team. Requests will be considered against:

  • Clashes with other planned activities or visits.
  • Interruption to preparation for public or internal examinations.
  • Availability of school staff, space and resources to host the session.

The Headteacher may refuse a request if it would be likely to be detrimental to the safety or wellbeing of students or staff, or if granting the request would be likely to bring the school into disrepute.

Students may also travel to visit another provider as part of the trip to be organised in partnership with Prince William School. 

Details of premises or facilities to be provided to a person who is given access

Prince William School will provide an appropriate room or assembly hall to be agreed. All rooms have computers, projectors and screens provided. Computer rooms can also be arranged. At times of multiple provider visits, use of technology can be discussed as appropriate and possible. The Careers Leader or Careers Advisor will organise this, working closely with the provider to ensure the facilities are appropriate to the audience.  Appropriate safeguarding checks will be carried out.  Providers will be met and supervised by a member of the Careers Team who will facilitate.

Live/Virtual encounters

Prince William School will consider live online encounters with providers where requested, and these may be broadcast into classrooms or the school assembly hall. Technology checks in advance will be required to ensure compatibility of systems. 

Parents and Carers 

Parental involvement is encouraged, and parents may be invited to attend the events to meet the providers. 


The Careers Leader coordinates all provider requests and is responsible to his senior management line manager. 

Complaints Procedure

Any complaints about this policy should be raised to Mark Cooper, email:

Mark Cooper will raise the complaint to the Headteacher, Elizabeth Dormer.

Monitoring review and evaluation 

The Policy is monitored and evaluated annually via the Careers Team.

Policy Coordinator: Mark Cooper 

Policy Reviewed: July 2023

Get in Touch

To get in touch with Prince William School please click on the link below, or call us on 01832 272881

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